In day-to-day business, speed, reliability and accuracy are essential in the cleaning industry. But what are the requirements for software used in cleaning companies? In the following article we will shed light on what is important in good software for job and time tracking and introduce you to the suitable solution from IOTIQ, MobiTime.

How do I choose the right software for my cleaning company?

Digitalization does not stop at cleaning companies, but there are still a surprising number of cleaning companies whose employees document individual jobs with pen and paper. It goes without saying that mistakes happen often, data is forgotten and the transfer and evaluation of the data takes up a lot of time. For this reason, facility cleaning companies, even if they only employ a few employees, should consider introducing special software to make work easier.

How do you choose the best software?

It’s not easy to choose the right one from the wide range of options available for building cleaning. When researching, you can use the following questions as clues:

1. Which specific tasks should be completed with the software?
Make sure the software also covers industry-specific functions.

2. How many team members should use the software?
Consider what happens when the team changes: Can users adapt quickly and easily? Is the solution scalable for more or fewer users?

3. What is your budget?
In addition to the initial setup fee, there are often fees for licenses and support. Make sure you keep track of all of these costs.

4. What level of support do you need?
Depending on whether you have technical knowledge yourself or employ an IT admin in the company, the level of support varies. If you need more support, then it makes more sense to choose a solution that offers full-service support.

Software for cleaning companies: Which features make sense?

A specialized software for facility cleaning not only simplifies job tracking, but also optimizes the entire company organization. With the right features you save time, increase customer satisfaction and stay competitive.

Useful features of software for cleaning companies include:

1. Digital job entry
Efficient job entry for cleaning companies is crucial in order to optimize work processes. Customer and object lists should be easy and simple to enter and change if necessary.

2. Appointment and deployment planning
Your employees always need to know where their next assignment is. Operations plans on paper are only helpful as long as everything goes as planned. However, as soon as changes occur, rescheduling is difficult without a digital solution. So make sure that changes in operational planning can be implemented easily and, above all, quickly.

3. Live tracking of jobs
With a GPS-based system, you can track where your cleaning crews are working in real time. This increases transparency and efficiency. In the event of a problem, you can also see which of your employees is nearby and could possibly take over the task. MobiTime, for example, offers a practical map view for this purpose.

4. Mobile app for employees
A mobile application allows your cleaners to view task lists, record working hours and upload photos of completed jobs. Make sure that the app is easy to use so that even employees with little technical experience can work with it.

5. Reporting and analysis
Another important function for software for cleaning companies is the ability to quickly transmit completed orders and to provide a platform with which you can directly view and, if necessary, download them, including all data. This makes the evaluation of the data sets significantly more efficient and effective.

MobiTime: Record all orders digitally and in compliance with data protection regulations!

In the cleaning industry, efficiency, precision and clear communication are crucial. But many companies struggle with a variety of challenges:

• Misunderstanding communication between employees and managers leads to delays and frustration.
• Manual time recording is not only time-consuming, but also prone to errors, which can lead to incorrect billing or legal problems.
• Managing multiple teams and locations requires high organizational requirements and carries the risk of planning errors.
• Systemic time recording required by law requires a reliable and audit-proof system.

Complex documentation and tracking of administrative documents makes daily processes more difficult and puts a strain on efficiency.

This is where MobiTime comes in. This innovative software was specifically developed to solve typical problems in the cleaning industry and help companies optimize their work processes.

How MobiTime overcomes the challenges

1. Clear and streamlined communication
With MobiTime, misunderstandings are minimized. Employees and managers can communicate via a central platform. Information about orders, changes or deployment plans is provided in real time, making collaboration much easier. Along with applications such as MobiVisor Messaging, communication becomes even easier.

2. Time savings through digital time recording
The app enables quick and easy time recording directly on site. With just a few clicks, working times are recorded digitally and processed automatically - error-free and without data loss. This saves time and ensures accurate billing.

3. Efficient management of teams and locations
MobiTime offers a central platform through which all operational plans, routes and team overviews can be organized. No matter how many locations or teams a company operates, the software ensures overview and structure.

4. GDPR-compliant and secure data transfer
The software protects sensitive employee and company data from loss or unauthorized access. All data is transferred and stored in accordance with GDPR, which ensures legal security.

5. Streamlined administrative processes
MobiTime significantly reduces the administrative effort. Documents and information can be stored and tracked digitally. This eliminates time-consuming paperwork and inefficient processes.

Conclusion

MobiTime is more than just software – it's a game changer for cleaning companies. Through the combination of central administration, digital time recording and optimized communication, MobiTime ensures smooth processes, saves time and minimizes errors.
Companies that rely on MobiTime benefit from increased efficiency, clearer structures and the security of meeting all legal requirements. MobiTime is the solution that takes your cleaning processes to a new level.